Build a strong base
Controls and Fraud Protection Checkup
A practical review of who can move money, who approves what, and where one person controls a whole process from start to finish. You get a short list of fixes sized for a small company.
The question it answers
Are the right controls in place to protect your business from costly errors and fraud?
Growing businesses often run on trust because the processes haven’t caught up yet. A short checkup is one of the simplest protections an owner can put in place, and it isn’t a judgment on anyone on your team. Good controls also protect the people who handle your money.
What we review
- Payments and who can approve them
- Payroll
- Receipts and deposits
- Vendor setup and changes to vendor bank details
- User access in QuickBooks and at the bank
- Who prepares reconciliations, and who checks them
What you get
A one‑page risk summary
Where the gaps are, and why each one matters.
Five to ten fixes in priority order
For example, a second approval on payments over a set amount, or reconciliations checked by someone other than the person who prepared them.
Help putting them in place
If you’d like it.
How long
Two to three weeks. In a monthly partnership, we recheck your controls once a year.
A checkup, not an audit
This is a review for management. It isn’t an audit, and it doesn’t certify or guarantee anything. It shows you where the gaps are and how to close them.
Typical investment
A one‑time project for a fixed fee. A yearly recheck is included in every monthly partnership.
Questions
Questions
Does this mean you think someone is stealing?
No. Most gaps come from a business growing faster than its processes. We look at how money moves, not at people.
Who will you talk to?
You, and whoever handles payments, payroll and the books. We keep it short and respectful of their time.
Our bookkeeper just left. Is this a good time?
Yes. A change in who handles the money is one of the best times to check the controls around it.
